Privacy Policy

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

Account

means a unique account created for You to access Our Service or parts of Our Service.

Affiliate

means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest, or other securities entitled to vote for election of directors or other managing authority.

Company

(referred to as either “the Company”, “We”, “Us”, or “Our” in this Privacy Policy) refers to Prepzwang, Florida, United States.

Cookies

are small files placed on Your computer, mobile device, or any other device by a website, containing details of Your browsing history and preferences.

Country/State

refers to Florida, United States.

Device

means any device that can access the Service, such as a computer, mobile phone, or digital tablet.

Personal Data

(or “Personal Information”) is any information that relates to an identified or identifiable individual.

Scholastic Minor

means a competitive chess player under the age of 16 (or under 13 in the United States) whose parent or legal guardian has registered on their behalf.

Service

refers to the Prepzwang web application, waitlist platform, and chess tournament intelligence system, accessible from https://www.prepzwang.com.

Service Provider

means any third-party company or individual employed by the Company to facilitate the Service, host infrastructure, process data, or analyze platform usage.

Tournament Artifacts

refers to carbon-copy scoresheet images, handwritten algebraic chess notation, PGN transcripts, match pairings, tournament ratings, and engine analysis records uploaded to or generated by the Service.

Usage Data

refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit or device telemetry).

You

means the individual accessing or using the Service, or the company, coach, club, or parent/guardian on behalf of whom such individual is accessing or using the Service.

Types of Data Collected

Personal Data

While using Our Service (including Our waitlist and coach onboarding applications), We may ask You to provide Us with certain personally identifiable information, including:

1. Contact Details: Email address.
2. Role Identification: Role category (Scholastic Parent, Private Coach, or Tournament Player).
3. Geographic & Competition Jurisdiction: Tournament region, state/provincial affiliate, or chess federation (e.g., USCF, FIDE).
4. Affiliation: Chess club, school team, or private training studio name.
5. Referral Identifiers: Referral code, referring user link, and waitlist leaderboard rankings.
6. Coach Verification Data: For Founding Coach applications, coaching credentials, title, and roster size.

Tournament Artifacts & Game Data

When utilizing Our tournament intelligence pipeline, We process:

1. Scanned, photographed, or uploaded carbon-copy paper tournament scoresheets.
2. Extracted algebraic notation (moves, tournament headers, game outcomes).
3. Digital PGN transcripts and Stockfish engine evaluation outputs.

Usage Data & Telemetry

Usage Data is collected automatically when accessing the Service. It may include Your Device’s IP address, browser type and version, pages visited, time spent, diagnostic data, and unique device identifiers.

Cookies and Tracking Technologies

We use essential and functional tracking technologies:

1. Necessary / Essential Cookies: Session cookies required to authenticate users, protect against CSRF attacks, and securely handle waitlist submissions.
2. Preference Cookies: Persistent cookies that record user preferences, such as selected role category and cookie consent status.
3. Analytics: Minimal, privacy-preserving telemetry to evaluate regional demand and server performance.

The Company uses Personal Data and Tournament Artifacts for:

1. Providing & Maintaining the Service: Processing waitlist admissions, calculating priority queue ranking, and delivering paper-to-digital chess intelligence.
2. Analysis & Computer Vision: Executing optical recognition on submitted tournament scoresheets and generating strategic analytics.
3. Communications: Sending waitlist status notifications, early-access invitations, security updates, and administrative notices via email.
4. Founding Coach Onboarding: Reviewing credentials and vetting applicants for the private coaching portal.
5. Security & Fraud Prevention: Detecting abusive signup behaviors, referral manipulation, and unauthorized access.

Prepzwang does not require phone numbers for waitlist registration. In the event that You explicitly opt in to receive real-time SMS notifications for tournament round pairings or urgent account security alerts:

1. Phone numbers and consent records will never be shared, sold, or rented to third parties for marketing purposes.
2. Messaging and data rates may apply. Frequency varies based on tournament activity.
3. You can opt out at any time by replying STOP, or request assistance by replying HELP or contacting info@prepzwang.com.

Competitive Over-The-Board chess includes talented young competitors. We treat the privacy of minors with paramount care:

1. Parental Registration Required: The Service is not directly marketed to children under 13 (or under 16 in certain jurisdictions) without parental consent. Accounts for minors must be created, authorized, and maintained by a parent or legal guardian (“Scholastic Parent”).
2. Limited Collection: For scholastic competitors, We collect only the minimum information necessary to transcribe scoresheets, evaluate games, and support their coach/parent training regimen.
3. Parental Rights: Parents and legal guardians have the right to review any data collected regarding their child, refuse further collection, or request the immediate deletion of their child’s scoresheets and account profile by emailing info@prepzwang.com.

1. Waitlist Data: Retained for the duration of the waitlist phase and regional rollout cycle.
2. Account & Scoresheet Data: User profiles and game archives are retained for the duration of the active account relationship plus up to 24 months post-closure to resolve technical inquiries, or until the user requests immediate permanent deletion.
3. Right to Erasure: You may request complete erasure of Your personal information, uploaded scoresheet images, and game records at any time by writing to info@prepzwang.com.

We do not sell, rent, or trade Your personal information. We may disclose data only under strict conditions:

1. Service Providers: Trusted infrastructure, hosting, and database partners operating under strict data protection agreements.
2. Legal Obligations: If mandated by law, court order, or governmental authorities.
3. Protection of Rights: To defend against fraud, protect proprietary systems, or safeguard the security of users.

We implement industry-standard administrative, technical, and physical security measures (including encryption in transit and at rest) to safeguard Your personal details and tournament records. While no internet-based service can guarantee 100% invulnerability, We continuously audit and defend our infrastructure against unauthorized access.

If You have questions, requests, or privacy concerns regarding this policy, please reach out to Us: